All blue links will produce appropriate instructions, web links, or email contact.

To make it easier to update or add student information, have each member complete an Online Membership Data form prior to roster submission.

The most important first step is to throughly read the instructions. This is a step-by-step guide to assist you. It is a "picture book" and will walk you through the process screen by screen. This PowerPoint presentation also offers instruction.

The process proceeds much easier if you have a basic understanding of the Peoplesoft system. Never use the "back" button on your browser window. Always navigate through the PeopleSoft pages by using the links provided in the current window or by moving to the MENU selections on the left rail.

To make changes on a member's record, you must be in "Correction Mode." This simply means that you click the "+" sign in the little box in the section that you wish to change before making any changes. If the Effective Date changes to the current date, then you have been successful. Remember to click the SAVE button to retain the changes.

Remember you NEVER DELETE anyone. Those that are not current members are "expired" (not renewed) and will have an "X" under "Membership."

  • To begin the process, go to https://access.ffa.org.

  • The PeopleSoft - Financials / SCM / Membership is for adding or updating your chapter membership information

  • The PeopleSoft TESTING - Financials / SCM / Membership is a testing and training area to use for practice.

  • A User ID and Password are required to enter the system. Contact Brenda Baldwin to obtain your information. Passwords are case sensitive, containing both upper and lower case letters, and also contain numbers.

  • If the incorrect information is entered three times, your account will be locked. It will be necessary to have it unlocked.

  • Outline of Processing Steps

    • 1) Go to access.ffa.org site – PAGE 4
      a) https://access.ffa.org

    • 2) Click on “Log In for Online Membership” – PAGE 5
      a) Access PeopleSoft LIVE login

    • 3) Navigate to Staff and Partners to enter advisor info & magazine subscriptions – PAGE 6. DO NOT USE FOLDERS IN THE MIDDLE OF THE PAGE. USE THE LINKS UNDER THE MENU BOX.
      a) Membership System>Use>Staff and Partners

    • 4) Update Chapter and School Information – PAGE 11
      a) Membership System>Use>Chapter Information
      b) Membership System>Use> School Information

    • 5) Renew previous members at the Rapid Renewal Page – PAGE 12
      a) Membership System>Use>Rapid Renewal Page

    • 6) Add new members at the Student Rapid Addition Screen – PAGE 15
      a) Membership System>Use>Student Rapid Addition Screen

    • 7) Approve roster and forward to state at Chapter Roster Approval – PAGE 18
      a) Membership System>Process>Chapter Roster Approval
      b) Enter email address and press the button that says "Print New Roster This Batch
      Only."

    • 8) Retrieve Billing Roster from Email

      • Send copy of billing roster along with check to your STATE office for processing. ADDRESS: PO BOX 23205, Columbia, SC 29224-3205

      • Additional Process : Changes to Student Record After Approving Roster – PAGE 35
        a) Membership System>Use>Student Rapid Entry Screen

    • 11) Additional Process: Expire any duplicates at the Student Rapid Entry Screen – PAGE 37
      a) Membership System>Use>Student Rapid Entry Screen

    • 12) Additional Process: Print Chapter Roster From Left Menu – PAGE 22
      a) Membership System>Reports>Chapter Roster
    • 13) Changes to Student Record After Approving Roster - PAGE 31
  • If you get a message that says " Authorization Error -- Contact your Security Administrator", ignore it. It is not a real error. Click on a link in the Menu Box and it will work.

    •  

  • By printing your roster using the batch number(s), an invoice can be generated to submit for dues payment. If you didn't record your batch number when you processed your roster for state approval, it can be found by generating a Chapter Roster. The batch number is located after each member's name on the extreme right hand side of the page. Record the batch number and proceed through the Chapter Roster report procedure again, this time adding the batch number in its space on the Report Request Parameters on the Chapter Roster page. The amount due will be at the bottom of the generated roster.

 

  • Many issues can be resolved by checking the National Membership On-Line Support area. Quick guides and instructions are available that can answer most of your questions. If you still are having difficulties, please contact Brenda Baldwin or call her at 803.788.5700 ext. 23 while you are at your computer.

 

  • As is typical with most computer assisted systems, there arises an occasional glitch. As these are encountered, we will add the information that National FFA provides us.

Quick Reference Guides

 

Last Update: 06/24/2008
This page was designed by Brenda Baldwin.
Questions or comments should be sent to Billy Keels (wkeels@clemson.edu)